NEW GRANT:
- TIMELINES FOR SUBMISSION OF GRANTS
- PROCUREMENT METHODS FOR GRANTS
- Grant Tentative Timeline - Checklist designed to assist with the development of a tentative timeline for the Grant Packet
DOCUMENTS REQUIRED TO APPROVE METHODOLOGY AND REVIEW SOLICITATION
- Submission Form (Methodology) - Must be submitted and approved prior to the release of an RFP or RFA.
- Submission Form (Grant Award)
BOARD ITEM
- Methodology - Request for Application (RFA)
- Methodology Competitive and Discretionary - EIR (RFA) and Request for Proposal (RFP)
DOCUMENTS TO BE COMPLETED FOR A SOLICITATION
- Grant Submission Form - Attach methodology
- Budget Forms - Amendment - For revised budgets only
- Advertisement Letter
- Facilitator Agreement
- Rubric
Solicitation for REQUEST FOR APPLICATION (RFA)
- RFA Template - (Budgets completed before SBE approval)
- RFA Template - (Budgets completed after SBE approval
- RFA Template - Educator in Residence (EIR)
Solicitation for REQUEST FOR PROPOSAL (RFP)
- RFP Template - (Competitive and Discretionary)
SOLICITATION QUESTIONS AND ANSWERS
EVALUATION FORMS TO BE OBTAINED BY THE REQUESTING OFFICE, if applicable:
- Evaluation Plan Procedures
- Not Evaluated Form - Applications/Proposals/Qualifications
- Evaluator Sign-in Sheet
- Conflict of Interest Form
- Confidentiality Form
- Evaluator Tally Sheet
- End-of-Review Form
AWARD or Non-AWARD OF GRANT(S)
AWARDING OF GRANTS
- Grant Award Justification
- Approved Methodology
- List detailing the amount awarded to each grantee
- List detailing the number of proposals received, rejected (reason), evaluated, awarded and not awarded (reason)
GRANT TEMPLATES (select the appropriate grant agreement below):
Districts
- Grant Agreement - without cost categories
- Grant Agreement - with cost categories
- SAMPLE Grant Agreement (Multi-Year)
- Grant Agreement - Multi-Year or Renewal options included
Organizations/Entities/State Agencies
- Grant Agreement - for multi-year grant, review multi-year SAMPLE Grant Agreement signature page
Please attached the following to each grant agreement, if applicable
- Cover Page
- Budget
BOARD ITEM, if applicable
- Legislative Grant
- Formula/Application Grant
- Competitive Grant
- Discretionary Grant
- Multi-Year/Renewal Grant
GRANT MODIFICATION
Forms to be completed by awarding office:
- Educator in Residence (EIR) Modification Letter
- Grant Award Modification Justification
- Grant Modification/Renewal Signature Sheet and Budget Summary
- Multi-Year Modification Signature Sheet and Budget Summary
BOARD ITEM, if applicable - Refer to Timelines for Submissions of Grants
- Modification of Grant - Agreement
- Modification - Board Item
How to submit a packet for processing: