Purchasing Checklist and Forms

CHECKLIST - Forms required for purchasing processes!

DOCUMENTS TO BE COMPLETED TO OBTAIN A BID

Solicitation for a REQUEST FOR QUOTE (RFQuote)

• Quote GUIDE 
• Quote Form - State Approved Purchasing Vendors (e.g., Competitive, Negotiated, etc.)
• Quote Form - Non-State Purchasing Vendors

Student Organizations ONLY

• Quote Form - Commodities
• Quote Form - See Contract webpage (Services e.g., speakers, simple scopes, etc.)  
• Quote Form - State Approved Purchasing Vendors

MDE Equipment Repairs

• Quote GUIDE
• Quote Form 

Request for Information

• Request for Information 

Solicitation for Invitation for Bids (IFB) - Commodities/Equipment/Goods

• Timeline for Submission of Contracts
• Submission Form
• Tentative Timeline Checklist - Checklist designed to assist with the development of a tentative timeline for the IFB packet.
• Advertisement Letter
• IFB Template 
• Acknowledgement of Amendments Form - Questions and Answers
• Not Evaluated Form
• Detail List of Awards Form
• Debriefing Form 
• Award and Non Award Letters - See Contract "Bid Checklist and Forms"

Reverse Auction Guide

• Reverse Auction Quick Reference GUIDE 
• Reverse Auction Bidder's Guide (Please include guide as Attachment 1 in the solicitation)

Request for Quote Award and Non-Award Notices

• Award
• Non-Award

REQUISITION

• Request for Services or Goods Form - GUIDE
• Request for Services or Goods Form - Requisition 

PURCHASE ORDER

• Purchase Order Change Form
• Purchase Order Report - A "How To" Guide for monitoring purchasing orders
• Return of Goods Form

FOOD AND SPACE REQUEST FOR BUSINESS MEETINGS

• GUIDE - Request to Purchase Food and/or Space for Business Meeting
• Request to Purchase Food and/or Space for Business Meetings Form - use for food purchases for business meetings
• Quote Form
• Quote Form - Student Organization
• Vendor Addendum Form

How to submit purchasing requests for processing:

DESIGNATED EMAIL SUBMISSION OF PACKET